Mole Valley Runners Club Development Plan

Published Date:	18th July 2021	Written and Agreed by: Louise Sutherland
Action Review Date:	31st August 2021
Plan Review Date:	31st March 2022

Where are we now?

What is the current situation of the club?

Mole Valley runners is an England Athletics affiliated running club, led by a team of enthusiastic volunteer committee members, supported by a team of volunteer run leaders. We currently offer regular club runs on Monday morning, Tuesday evening, Wednesday evening and Thursday morning. The runs cater for all running abilities. We have 17 leaders offering regular commitment to runs. We currently have 157 club members, with 101 of these being EA first claim members. We have 56 recreational runners who are either unafilliated or affiliated elsewhere. We have a large facebook community group of over 800 members, and a members only group of 125 members. The member's group is where we share more specific club information, and buddy runs, and the community page is somewhere people can find us, and also a place to share information at a wider level. We have an Instagram page with over 850 followers.

Consider:

what you offer to members, players and participants
membership numbers and whether these are on the up, in decline or steady
your volunteers and paid workforce resources, their numbers and skill sets
your facilities
your financial situation
who you work with

Participant Offer: What sessions, courses or activities etc. do you offer for different types of participant?

General Provision

	U18’s	Adults - Men	Adults - Women
Recreational	1	10	45
EA affiliated	0	27	74

Disability Provision

Impairment	*What opportunities does the club have for participation by people with this disability?*	*Are facilities suitable for people with this disability?*	*Do coaches have sufficient knowledge to work with people with this disability?*
Blind or visual impairment	N/A – could investigate guide runners etc	Would be difficult on trail routes as could be unsafe	Some do – would need specific training for this
Deaf or Hard of Hearing
Learning disability or difficulty
Mental health condition	Lee and Paul are mental health first aiders. Leaders are EA mental health champions.
Autistic spectrum disorder	Members who share an ASD diagnosis are welcomed at all runs. Leaders to be made aware that instructions may need to be tailored to the individual.	Yes, leaders would be made aware of the need to keep instructions clear and concise.	Support would be provided. At least 2 leaders have training and experience supporting those with ASD to be able to share best practise with other leaders.
Physical impairment

Club Health

Membership

Workforce

Area / Level	Unqualified Helpers	LiRF	CiRF	Total
Non Committee Run Leaders		10	1	11
Committee Members (all run leaders)				6
Other volunteers				7
				Total volunteers	24

Finance (info to Be added)

Membership Income
Sponsorship
Grant Income
Other Income (e.g. kit)
Annual Expenditure
Loans
Assets
Reserves
Savings

(Note: This table provides an overview of club finance and is not a replacement for a proper balance sheet or statement of accounts)

Partnerships

Organisation	Relationship/Agreement	Formal Agreement?
Harrier Trail Running	Club Support Programme	Yes – we share 2 social media mentions a month for free merchandise for the leaders to test
Shere Trekking & Outdoors	Discount for members, 2 leaders volunteer here also	No, verbal

Where do we want to be?

Club Vision:

Mole Valley Runners will continue to be an inclusive club, catering for the needs of different runners. This will be achieved through a progressive programme that provides recreational and social opportunities for all ages and abilities, promoting diversity and inclusion. The club aims to retain the current membership, and run leaders, and gain more volunteers, whether as run leaders or committee support. Mole Valley Runners will continue to be a positive place where members share and celebrate achievements which cover a broad spectrum of distance and pace. Mole Valley Runners will continue to celebrate the volunteers who make the club a huge success.

Key goals for the next 3-5 years

To continue to provide a positive social media space for members to share their achievements and cheer others.
To train more run leaders
To have more MVR run coaches (CiRF)
To ensure the volunteer team feel valued and supported so we can continue to offer our members a variety of club runs
To retain the current membership numbers, keeping a good balance of membership numbers, and runs we can offer

How will we get there?

Action Plan – what are the actions you need to undertake to meet your objectives? Consider the areas below or others that are more relevant for your club.

Objective	Actions	Resources	Lead / Supported by	Timescale / Deadline	Progress
Club Management and Governance
To ensure the committee fulfil their roles	Regular meetings with minutes shared		Louise	Review end of August
To ensure the committee make decisions with the wider membership in mind	Regular surveys to ensure we are meeting the needs of the members	Google survey	Sarah	Completed May, review August

Objective	Actions	Resources	Lead / Supported by	Timescale / Deadline	Progress
Welfare – Safeguarding/Equity/Grievance
Ensure LiRF is valid with renewed DBS, first aid and safeguarding as appropriate	Have set up a committee doc with information of these dates – Leaders to provide their info	Document of dates	Sarah/Nina/Paula	Complete by end of June
Nina to touch base with leaders to ensure no issues	Nina to email leaders bi-monthly to check in – to feedback any issues to committee		Nina	Bi monthly, beginning June

Objective	Actions	Resources	Lead / Supported by	Timescale / Deadline	Progress
Workforce – Coaches/Officials/Volunteers
Ensure all volunteers feel valued and supported	Regular messages on the group chat, a leader social catch up?	FB messenger group	All committee, Louise to arrange social	Review end of July

Objective	Actions	Resources	Lead / Supported by	Timescale / Deadline	Progress
Marketing and Member Recruitment
To keep membership numbers steady to ensure we can accommodate all at runs	To monitor membership numbers To continue to share articles in local media	Bookham Bulletin, Look Local etc	Paula Mark	Review next meeting

Objective	Actions	Resources	Lead / Supported by	Timescale / Deadline	Progress
Member Satisfaction – The other things that make for an enjoyable experience
Ensure we meet the needs of the diverse group of members	Sarah has completed survey and fed back – run schedule tweaked to take into account the comments Additional runs to be added when leaders available	Google survey	Sarah	Completed May Review next committee meeting
Offer a range of distances and paces	Leaders to post routes where possible with options for each session for longer and shorter run	Plot a route, strava maps, footpath app	Louise – all leaders to support	Review at next committee meeting


Objective	Actions	Resources	Lead / Supported by	Timescale / Deadline	Progress
Facilities
Offer a wide range of routes	Move from Bookham Common to Norbury on Tuesday evenings. To review and move on again when this feels tired Ad hoc runs Plodders at Norbury while light – will revert to Randalls Road car park when poor evening lighg		Louise – run leaders to support Leaders to offer as bookable club runs Bob/Nina	Review next committee meeting Ongoing Ongoing

Objective	Actions	Resources	Lead / Supported by	Timescale / Deadline	Progress
Finance and Fundraising
Kit – offer a wider range of club kit	Mandy liaising with Scimitar		Mandy
Review membership fees next year	Review ahead of 2022 AGM – first aid fees etc due		Carolynn